Enrolement and Progression

Candidates who fulfil the requirements for enrolment as set in the call for enrolment can enrol based on the invitation to enrol. 

Upon enrolment, students gain the status of a student that can be proven with a university student ID card, which is a public document.

Student status is obtained by enrolling in full-time or part-time study.

Full-time and part-time students have the right to health care services and other benefits and rights (e.g. subsidised food and transportation, scholarships) in accordance with special regulations, if they are not employed or registered sole proprietors, if they are not registered in the records of unemployed persons with the competent authority or they are not managers of companies or directors of private institutes (Article 69 of the Higher Education Act).

Students may repeat a year or change a study programme or course once during the course of study.

Student status ceases (Article 70 of Higher Education Act) if the student:

  • completes the first-cycle study programme at the end of the academic year in which they completed their studies;
  • fails to complete the study in the first-cycle study programme within 12 months (additional year) after the completion of the final semester (if the student has repeated or changed the study programme during the course of study, the status ceases at the end of the final semester);
  • does not enrol in the next (higher) year;
  • withdraws;
  • has been expelled. 

The student status may also be extended for justified reasons, but only once during the course of study at individual level of study. Student mothers who give birth during their studies and students who become fathers during their studies have the right to extend their student status by one year for each child born alive.

The study calendar is based on the Higher Education Act and the Statute of University of Ljubljana. The academic year begins on October 1 and ends on September 30. The study calendar indicates each year the duration of organised study activities, examination periods, school holidays, public holidays and of the university week.

Spring semester: middle of February – end of May

Winter holidays: middle of January – middle of February

Winter examination period: middle of January – beginning of February

Summer holidays: beginning of July – end of August

Summer examination period: beginning of June – end of June

Autumn examination period: end of August – middle of September

Study calendar for academic year 2020/2021 is available on the Slovene website.

The enrolment of accepted candidates in the first application period usually takes place between July 25 and August 5.

Once the selection procedure is completed, accepted candidates receive instructions by post and e-mail for electronic enrolment in the first year. They also receive username and enrolment number. Enrolment takes place online and by post. Candidates enter their data into the electronic enrolment sheet by accessing the webpage from home or from any other location with Internet access. During the enrolment period, a computer room (usually Room 013) at the Faculty is also available at certain times of day to enter and print the enrolment sheet. The documents required for enrolment must be sent in a sealed envelope by post to the following address: Filozofska fakulteta, Referat za dodiplomski študij, Aškerčeva 2, 1000 Ljubljana, marked »VPIS«, within the deadline specified in the enrolment instructions or left in the marked place at the Faculty (the wooden box in front of the Office for Undergraduate Programmes (First-Cycle)).

If the course of study in which the candidate wishes to enrol, requires an elective course, it is recommended to check if the timetable of the desired elective course fits the candidate before the enrolment procedure. The timetable is available here.

The list of external elective courses with short descriptions can be found on the website, tab Guidelines, Elective courses.

The enrolment of accepted candidates in the second application period usually takes by September 30.  

 

Uploading photo for a student ID card for the first time enrolled students

On the enrolment sheet, the student marks whether he/she agrees (or not) to the publication of his/her personal photo on student identity card (applies exclusively to the first-time enrolled students). If the student chooses "yes", he/she uploads his/her photo. The photo must be in jpg file format, and the dimensions of the photo must be at least 400x503 pixels. If the photo is not uploaded successfully, the enrolment sheet cannot be completed. It is therefore important that candidates prepare their photo before starting the enrolment procedure and upload them immediately after filling in the data on the enrolment sheet. In the event of prolonged inactivity, the data and the electives selected will be lost and you will have to repeat the whole enrolment procedure from the beginning.

Instructions for uploading photo are only available in Slovene and are published on the Slovene website. 

For progression from first to second year, students have to complete prescribed study obligations for first year of studies amounting to at least 54 ECTS. Missing obligations have to be completed until the enrolment in the third year.

For progression from second to third year, students have to complete prescribed study obligations for second year of studies amounting to at least 54 ECTS, with all missing obligations from the first year of their studies.

For enrolment in the higher year, the student information system (VIS) automatically checks if the conditions are met, when preparing of enrolment sheet for enrolment in the higher year.

Student has to fill in the electronic enrolment sheet via the website of the student information system (VIS). During the enrolment period, a computer room (usually Room 013) at the Faculty is at certain times of day also available to enter and print the enrolment sheet (it is usually available each Tuesday and Thursday, from 1 P.M. to 2 P.M.). The electronic enrolment sheet can be completed the next day after the fulfilment of the enrolment conditions. 

Student logs in to the student information system (VIS) system with his/her username and password and selects the option »ENTRY / Enrolment sheet« on the left side of the menu.

It is necessary to check carefully if your personal information on the enrolment sheet is correct and if necessary add the missing information. At the end, the confirmation of the enrolment sheet is required. The enrolment sheet has to be printed (option »ENTRY/ Print« on the left side of the menu), signed (it is always possible to print afterwards in the aforementioned computer Room) and sent to Administrative Office for Undergraduate Programmes (First-Cycle).

Additional items

Student marks on the enrolment sheet the desired number of official transcripts that are payable in accordance with the valid price list of the faculty.

Students, enrolling in their final year also print and sign (“Consent to use email address after graduation”).

The following documentation required for enrolment needs to be sent to the faculty:

  • Signed ENROLMENT SHEET
  • Student ID card
  • Consent to use email address after graduation (students selects "Natisni prilogo –
  • Pogodbo/soglasje" when printing the enrolment sheet)
  • Students who pay a tuition fee enclose two signed copies of the CONTRACT (student selects "Natisni prilogo - pogodbo/soglasje" when printing the enrolment sheet).

Students can leave the required documentation in a sealed envelope, marked with »VPIS (Enrolment), at the marked place at the faculty (the wooden box in front of Administrative Office for Undergraduate Programmes (First-Cycle)) or they can send it by post to the following address: Filozofska fakulteta, Referat za dodiplomski študij, Aškerčeva 2, 1000 LJUBLJANA, marked »VPIS«.

A person, who has been authorized in writing, can also carry out the enrolment procedure, if the candidate is unable to carry it out by himself. There is no need to certify the authorization.

In exceptional circumstances (as defined in the Statute of University of Ljubljana and in Criteria for Resolving Student Requests for the first and second-cycle studies - Merila za reševanje študentskih prošenj na študiju prve in druge stopnje), students who have only completed obligations in the amount of 51 ECTS may enrol in the higher year of their studies on the basis of an approved request for exceptional enrolment in the higher year of studies. Students should address the request to Committee for student questions and guidance (Odbor za študentska vprašanja in usmerjanje), and attach a written consultative opinion of the department, that must be obtained before submitting the request for exceptional enrolment in the higher year of studies.

Missing obligations must however be completed until enrolment in the higher year of studies.

More information on how to submit a request for exceptional enrolment in the higher year with missing credit points can be found in the tab Guidelines” ”Student Request Submission”.

During their studies (at each cycle), students have the right to re-enrol in the same year of studies (repetition of the same year) or to change the study programme or course of the study if they fail to complete all the obligations prescribed in the programme. In this case, however, the student status expires at the end of the last semester and these students do not have the right to enrol in the additional year.  

The tuition fee is not charged to students who re-enrol in the same year of the study program (repeat the same year) and have already paid the tuition fee for that year.

In order to re-enrol in the same year, students must meet the conditions imposed by an individual study programme. The conditions of re-enrolment for each individual study programme are listed in the table below:

 

Conditions for re-enrolment:

Single-Subject Study Programmes

Minimum number of ECTS

English Studies

30 ECTS

Classical and Humanistic Studies

15 ECTS

Archaeology

20 ECTS

Librarianship and Information Science

no conditions

Ethnology and Cultural Anthropology

42 ECTS

Philosophy

15 ECTS

French and Roman Studies

15 ECTS

Geography

15 ECTS

German Studies

20 ECTS

Japanese Studies

15 ECTS

Translation Studies

no conditions

Musicology

15 ECTS

Pedagogy and Andragogy

15 ECTS

Comparative Literature and Literary Theory

15 ECTS

Psychology

30 ECTS

Sinology

15 ECTS

Slovene Studies

no conditions

Sociology of Culture

30 ECTS

History of Art

15 ECTS

History

30 ECTS

West Slavic Studies

15 ECTS

 

 

Combined Study Programmes

Minimum number of ECTS

Polish Studies ­ Combined Programme

15 ECTS

Slovene studies ­ Combined Programme

no conditions

English Studies ­ Combined Programme

15 ECTS on both combined study programmes

Czech Studies   - Combined Programme

15 ECTS on both combined study programmes

Ethnology and Cultural Anthropology ­ Combined Programme

15 ECTS on both combined study programmes

Philosophy ­ Combined Programme

15 ECTS on both combined study programmes

French Studies ­ Combined Programme

15 ECTS on both combined study programmes

Geography ­ Combined Programme

15 ECTS on both combined study programmes

German Studies ­ Combined Programme

15 ECTS on both combined study programmes

Greek Language, Literature and Culture ­ Combined Programme

15 ECTS on both combined study programmes

Italian Language and Literature ­ Combined Programme

15 ECTS on both combined study programmes

Japanese Studies ­ Combined Programme

15 ECTS on both combined study programmes

South Slavic Studies ­ Combined Programme

15 ECTS on both combined study programmes

Cultures of East Asia – combined programme

15 ECTS on both combined study programmes

Latin Language, Literature and Culture ­ Combined Programme

15 ECTS on both combined study programmes

Indo-European Comparative Linguistics  - Combined Programme

15 ECTS on both combined study programmes

Pedagogy and Andragogy ­ Combined Programme

15 ECTS on both combined study programmes

Comparative Slavic Linguistics ­ Combined Programme

15 ECTS on both combined study programmes

Comparative Literature and Literary Theory  - Combined Programme

15 ECTS on both combined study programmes

Russian Studies ­ Combined Programme

15 ECTS on both combined study programmes

Slovak Studies ­ Combined Programme

15 ECTS on both combined study programmes

Sociology ­ Combined Programme

15 ECTS on both combined study programmes

General Linguistics  - Combined Programme

15 ECTS on both combined study programmes

Spanish Language and Literature  - Combined Programme

15 ECTS on both combined study programmes

History of Art - Combined programme

15 ECTS on both combined study programmes

History - Combined programme

15 ECTS on both combined study programmes

For re-enrolment in the same year, the department office checks the fulfilment of conditions and prepares the enrolment sheet for re-enrolment in the same year.

The student status can be extended for a maximum of one year for justified reasons:

  • If the student does not complete his/her studies within 12 months after the end of the last semester,
  • If the student does not enrol in the next year or semester during his/her studies.

Extension of status for justified reasons, such as: prolonged illness, exceptional family and social circumstances, parenthood and special status of the student, shall be decided on by the Committee for student questions and guidance (Odbor za študentska vprašanja in usmerjanje) in accordance with Criteria for Resolving Student Requests for the first and second-cycle studies (Merila za reševanje študentskih prošenj na študiju prve in druge stopnje). A justified reason for the extension of student status for foreign students, enrolled in the first year of studies whose native language is not Slovene, can be the learning of Slovene language in the Year plus module. More information: Year plus.

Further information for submitting a request for extension of student status for justified reasons is available in the tab Guidance” “Student Request Submission.”

Student mothers who give birth during their studies and male students, who become fathers during their studies, are entitled to have their student status extended by one year for each child born alive.

The right for extension of student status begins in the study year following the academic year in which the legitimate reason for the extension occurred.

The status can also be extended in the final academic year of study and during the additional year.

Students can extend their student status just once and for a maximum of one academic year without losing the right to an additional year after completing their final year of study.

Repeating a year or changing a study programme or course does not affect the extension of student status for justifiable reasons.

Students may enrol in the additional year after the completion of the final year, if they have not repeated (re-enrolled in the same year) or changed the programme or course of study during their studies, regardless of the amount of ECTS achieved.

Enrolment in the additional year is conducted usually from September 1 until September 20, or later in exceptional cases.

Enrolment is done exclusively via the Student information system (VIS), printed and signed enrolment sheets must be sent by post or submitted to the Administrative Office for Undergraduate Programmes (First-Cycle).  

A student who loses student status may continue to fulfil his or her study obligations for two years after the loss of status, unless the accreditation of individual programme expires. At the end of two years after the loss of status, a student will be considered to have interrupted the studies and must submit a request for continuation or completion of studies after interruption of more than two years.

Students, who have enrolled in the old university programme, and wish to complete their studies, can complete their studies at the Bologna study programme. Certain obligations may be recognised when resolving the request for continuation or completion of studies after interruption of more than two years. In accordance with the approved changes in the study programmes, the conversion of the obligations for the transition from the old to the Bologna study programme were approved at the Faculty Senate meeting on  July 6,, 2016 and June 16, 2019.

Further information on how to submit a request for continuation or completion of studies after interruption of more than two years is available in the tab “Guidance” “Student Request Submission.”

The price for defence of the final thesis is the same for students without status as the price for first, second and third passing of the exam for students without status.

The price is published in the price list of the faculty for each academic year.

Students who show outstanding academic results in their studies may be allowed to progress faster based on their request, if this is possible in terms of the study process.

More information regarding the request for faster progress is available in the tab “Guidance” “Student Request Submission.”

Students complete their studies after they have fulfilled all the prescribed obligations of the study programme in the total amount of 180 ECTS. The conditions to complete the studies at each study programme are defined in the presentation brochures of the individual study programme in the section "Conditions for completion of study" (only available in Slovene).

The procedures for submitting (and confirming) an undergraduate's thesis topic, submitting a printed version of the final thesis, submitting an electronic version of the final thesis for detecting similarity with other works (plagiarism) and the procedure for defending of the final thesis, are specified in the Rules for the completion of studies at the first-cycle programmes (Pravilnik o zaključku študija na programih 1. stopnje).

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